WINDY HILL WEDDINGS
FREQUENTLY ASKED QUESTIONS
DO YOU REQUIRE ANY VENDORS OR ITEMS THAT AREN'T INCLUDED IN YOUR RENTAL?
Yes, we require the following:
- Single event liability insurance purchased by you with a minimum of $1,000,000 per person/per occurrence coverage which expressly cover any occurrence associated with your event at WHF including an occurrence that is alcohol related (around $125)
- If serving liquor,
- A licensed and insured bartender ($400+)
- A Limited Special Occasion Permit from NC-ABC (around $50)
- Service staff to take care of all the dirty work so you and your guests can relax and enjoy the day (tap kegs, serve and restock the buffet, empty trash receptacles, bus tables, scrape plates, cut and serve the cake, refill non-alcoholic beverage containers, and so much more). ($15-30 per staff person per hour)
- All outside vendors must carry event insurance naming Windy Hill Farm & Events as additional insured
- A day-of coordinator/wedding stage manager (this can be a friend or family member but CANNOT be one of your attendants or a member of your immediate family, i.e. mom or sister). We love Emily Katherine Events for planning and coordination services (special pricing for Windy Hill couples, plus $100 off your rental fee with us!).
CAN WE USE OUR OWN CATERER?
Yes! If your caterer isn't already on our approved list, we ask that they sign and agree to our catering agreement and that they have event insurance naming Windy Hill Farm & Events as additional insured. Full service is required, including setup of food stations/buffet, serving, busing, and cleanup of food stations/buffet. Food trucks are welcome with full cleanup (+ full setup and service if not serving from truck). If your caterer doesn't offer full service, we're happy or offer recommendations of staffing companies nearby. If we haven't worked with your caterer in the past, we like to plan a visit with them before the wedding to make sure they're familiar with our setup. We're also happy to share a list of great caterers we've worked with in the past if you need any inspiration.
WHAT'S YOUR ALCOHOL POLICY?
We require single event liability insurance purchased by you with a minimum of $1,000,000 per person/per occurrence coverage which expressly cover any occurrence associated with your event at WHF including an occurrence that is alcohol related.
Beer, wine, champagne and hard cider may be served at your event without the need to acquire a special use permit from NC ABC. Spirituous liquors and fortified wine may be served at your event with a Limited Special Occasion permit obtained by you or your bartender from NC ABC. Spirituous liquors and fortified wine must be served by a licensed and insured bartender.
Spirituous liquors and fortified wines are not permitted in the farmhouse. No alcoholic beverages are permitted in the parking area.
Beer, wine, champagne and hard cider may be served at your event without the need to acquire a special use permit from NC ABC. Spirituous liquors and fortified wine may be served at your event with a Limited Special Occasion permit obtained by you or your bartender from NC ABC. Spirituous liquors and fortified wine must be served by a licensed and insured bartender.
Spirituous liquors and fortified wines are not permitted in the farmhouse. No alcoholic beverages are permitted in the parking area.
WHAT HAPPENS IF IT RAINS?
Ceremony can be set up in a number of ways under the event barn on rainy days. A tent is not provided by Windy Hill Farm but may be rented by you and placed in the ceremony site of your choice as an alternative to the event barn.
CAN MY PET BE A PART OF MY CEREMONY?
Of course! Pets must be on a leash or in a kennel while on the property. Pets must be off the property before the start of dinner. Your guests may not bring pets (excluding service animals).
CAN WE GET READY ONSITE?
Yes. There are two dedicated spaces in our spacious, historic farmhouse for the wedding couple and their attendants and parents to pamper and prep from 10am until ceremony start time on the day of the wedding. Use of the farmhouse is for the wedding couple, attendants, and immediate family only.
DO YOU PROVIDE SOUND EQUIPMENT?
No, sound equipment will have to be brought in by you, your band, or your DJ. There is electrical access in the barn and near most of our ceremony sites, and we have extension cords (150ft) and power strips (2) available as needed.
HOW MANY GUESTS CAN YOU ACCOMMODATE?
Windy Hill Farm is remarkable in that it feels perfectly sized for intimate weddings of 25 or fewer guests as well as larger gatherings of up to 160. If you anticipate more than 160 guests, please contact us prior to scheduling a tour so we can share our additional guests policy with you.
WHERE DO WE PARK?
Parking is along our driveway and is out of view of the ceremony and reception sites. We have space for up to 75 cars, which is perfect for up to 160 guests. We have parking attendants who will direct parking and assist guests with physical impairments in getting to the ceremony. Your attendants and guests may drive up to the event barn to unload or drop off, but we ask that they please move their vehicles to the primary parking area prior to ceremony start time.
DO YOU OFFER ANY ADD-ONS FOR AN ADDITIONAL FEE?
We currently offer the following:
- Goats' milk soap favors
- Vintage place settings
- Lovely muslin table runners
- A stately wooden ceremony arbor
- A stay in our honeymoon suite
ARE THERE NEARBY ACCOMMODATIONS FOR OVERNIGHT GUESTS?
Hillsborough (15 minutes), Mebane (15 minutes), Chapel Hill (30 minutes), and Durham (25 minutes) all offer a number of accommodations for out-of-town guests. Please ask us for more details.
WHAT'S YOUR CANCELLATION POLICY?
All payments are non-refundable. If your wedding date is directly impacted by deployment, severe weather or another force majeure, we'll work with you to find a suitable alternative date.
CAN MY FAMILY PURCHASE GIFT CARDS TO APPLY TO MY RENTAL FEE?
Yes! If your loved ones would like to contribute to your venue balance, they may purchase a gift certificate by emailing us at [email protected]. Gift certificates may be purchased in any amount from $50-$1000. Once gift certificates are purchased, we'll email you a customized gift certificate on behalf of the purchaser, and apply the balance to your total rental fee automatically.
HOW DO WE RESERVE OUR DATE?
Let's meet! Have you scheduled a tour with us? If not, visit our scheduler to select a time. If you've booked a tour, we cannot wait to meet you. Please bring a list of questions (feel free to use this handy printable list) and any family or friends you know will want to see the venue with you. If your pet is going to be a part of the ceremony, feel free to bring him or her (on a leash, please) so we can meet. All we need to reserve your date are a signed contract and a retainer of 1/2 the total rental rate, payable by cash, check, or card at the time of booking.